blog.frederique.harmsze.nl my world of work and user experiences

September 30, 2018

New meeting tools in Microsoft Teams

Filed under: Office365 — Tags: — frederique @ 23:36

Almost two years ago, I go my first glimpse of Microsoft Teams. For me, it was a big surprise, but it was not the hub for teamwork that it was supposed to be. At Ignite 2017, Teams got serious. And recently at Ignite 2018, Teams really took off.

Microsoft Teams is replacing Skype for Business as the preferred tool for online meetings. We knew that was going to happen, and now we heard the exhortations to move our users from Skype to Teams. And it’s not just a question of replacement: Teams now offer options that extend beyond what we ever had in Skype for Business…

This post summarizes the announcements: What’s new in Teams – Ignite Edition. And I’ve taken a quick look at the current Teams Meeting myself.

Scheduling a meeting starting from a compleet overview

I can schedule a Teams meeting from Outlook. And I can schedule one from within Teams, where I am already working. This is not brand new, but it is practical.

In the meeting section of Teams, I get an overview of my meetings today. Teams is integrated with Outlook: I also see the appointments created in Outlook that don’t have anything to do with Teams meetings. When scheduling a meeting, I can invite guest who are outside our organization.

Meetings in Teams, including an overview of my meetings today, including appointments set up only in Outlook. And the details of a Teams meeting.

Meetings in Teams, including an overview of my meetings today, including appointments set up only in Outlook. And the details of a Teams meeting.

Blurring the background in video calls

When I give an important presentation using video, I am always careful to sit in front of a neutral background. Now Teams has a new option to avoid distractions: background blurring. It does give me a weird aura, but it also reduces the mess in the background.

A video call without and with background blurring.

A video call without and with background blurring.

Sharing notes and other options

Personally, I don’t use the video option much. In presentations, I do a bit of video so that people know who I am, But then I start showing the real thing: presentation materials and demos. The options to do that look a bit different from the buttons in Skype.

Like in Skype we can have a chat-conversation. In addition, we can also take notes right in the context of the meeting.

Sharing and other options in my Teams Meeting.

Sharing and other options in my Teams Meeting.

You can have a meeting in Teams with a guest outside your own organization. But that guest does not have access to the notes.

The external guests can join the meeting, but they cannot see the notes.

The external guests can join the meeting, but they cannot see the notes.

Recording a session and viewing it in Stream

In Skype for Business, we had an option to record a session. We don’t record regular meetings, but we do record presentations, like knowledge sharing sessions. The option is available in Skype, but publishing a recording is a bit messy: you have to find the file on your computer and then upload it into Stream yourself.

In a Teams meeting, the recording is automatically uploaded into Stream. And a link to that video is posted in the chat conversation. You can open the recording from that conversation as well as from Stream itself.

The recording is posted to the chat conversation of the meeting,

The recording is posted to the chat conversation of the meeting,

Open the recording directly from the chat

Open the recording directly from the chat

It looks like it’s time to transform my recurring Skype mMetings into Team Meetings…

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